Talk:ForYourInformation

From Open NZ Wiki

Contents 1 List of resources we could use 2 Organisations Pseudo Migration 3 Project Scope 3.1 Assumptions 3.2 User groups 4 Use cases 4.1 PUBLIC USER: searchs for Agencies 4.2 PUBLIC USER: selects existing agency 4.3 PUBLIC USER: signs in 4.4 PUBLIC USER: registers online 4.5 PUBLIC USER: searches for existing requests 4.6 PUBLIC USER: sends new OIA request via webform to the system 4.7 AUTHORITY: responses to the request 4.8 PUBLIC USER: ranks the authority's response 4.9 MODERATOR: processes requests and delegate those to the authority 4.10 ADMINISTRATOR: maintains the list of authorities and the contact details 5 Tasks 5.1 Requirements Analysis Tasks 5.2 Project Management Tasks 5.3 Software Tasks 6 Volunteers

[edit] List of resources we could use

• SSC list of government agencies broken down by category
• NZ Government Online - Can we get a machine readible feed of all the government agencies? Would a scrapped one do?There is a machine readable authoritative list available at the public sector directory
• Official information complaints
• Useful links in right-panel of OIA Blog

[edit] Organisations Pseudo Migration

• Archives New Zealand
• Crown Law Office
• Department of Building and Housing
• Department of Conservation
• Department of Corrections
• Department of Internal Affairs
• Department of Labour
• Department of the Prime Minister and Cabinet
• Education Review Office
• Government Communications Security Bureau
• Inland Revenue Department
• Land Information New Zealand
• Ministry of Agriculture and Forestry
• Ministry for Culture and Heritage
• Ministry of Defence
• Ministry of Economic Development
• Ministry of Education
• Ministry for the Environment
• Ministry of Fisheries
• Ministry of Foreign Affairs and Trade
• Ministry of Health
• Ministry of Justice
• Ministry of Māori Development
• Ministry of Pacific Island Affairs
• Ministry of Research, Science and Technology
• Ministry of Social Development (Work and Income New Zealand is its trading name)
• Ministry of Transport
• Ministry of Women's Affairs
• National Library of New Zealand
• New Zealand Customs Service
• New Zealand Food Safety Authority
• Serious Fraud Office
• State Services Commission
• Statistics New Zealand
• Tertiary Education Commission
• The Treasury

[edit] Project Scope

[edit] Assumptions

• Each authority has one contact (email)
• Website is subscription based
• The requests are moderated

[edit] User groups

Subscription based website.

• General public (be member of the site)

To be able to submit a request, users need to be registered on the side.

• General public (witout membership): the general public user is a user who

browses the site and search for existing requests.

• Government Authorities

A person within the government who is assigned to the request and is in charge to responde to it in time.

• Moderator

The moderator evaluate requests before the request get send (deligated) to the government authority.

• Admin

Maintain the authorities registrations and point of contact.

[edit] Use cases

[edit] PUBLIC USER: searchs for Agencies

[edit] PUBLIC USER: selects existing agency

[edit] PUBLIC USER: signs in

[edit] PUBLIC USER: registers online

[edit] PUBLIC USER: searches for existing requests

• within the agency and across the agency

[edit] PUBLIC USER: sends new OIA request via webform to the system

[edit] AUTHORITY: responses to the request

• The authority is able to set the status of the requests (requires a basic workflow process)
• The authority is able to reject a request
• The authority is able to extend a request for a defined period of time
• The authority is able to response to a request

[edit] PUBLIC USER: ranks the authority's response

[edit] MODERATOR: processes requests and delegate those to the authority

[edit] ADMINISTRATOR: maintains the list of authorities and the contact details

[edit] Tasks

[edit] Requirements Analysis Tasks

• Write user stories with Mark to determine what's different in NZ
  • A different law (LGOIMA) covers council and council-controlled entities and is significantly different to the OIA.
  • New Zealand's much smaller population means OIA requesters can get "personal service" from OIA targets rather than UK-style impersonal bureaucratic replies - identifying staff handling the request might be very beneficial in NZ environment (but publicly identifying them might not).

[edit] Project Management Tasks

• Determine whether the legislation presents any barriers to citizens submitting OIA requests through the site we build, and if so, how do we remove those barriers?
  • OIA limits requests to NZ citizens (including those overseas) and anyone physically located in New Zealand. No proof of this is required, though the requestee must supply some kind of contact address to receive the OIA response (e.g. email address).
• Work out what level of human resourcing will be needed to filter/manage/process requests - is someone required to update the status?
• Find volunteers to do the moderation/enhancement/advice of requests - could be passive moderation, requests get passed through if people don't have time to moderate

[edit] Software Tasks

• Download WhatDoTheyKnow source code, put on github - http://github.com/kuahyeow/foi
• Work out what we need to change in the software and user interface to support NZ way of working
• Determine whether we can automate sending of requests to agencies, and automate capture of responses
• Make it so complaints to the ombudsmen are automatically generated when necessary
• Milestones captured. Initial response, time to first response - extension / rejection / response.

[edit] Volunteers

• Rowan Crawford - (wombleton at gmail)
• Julian Carver
• Simon Coggins (simoncoggins at gmail)
• Patrick Davey (patrick.davey at gmail)
• Ed Corkery - (ed.corkery at Koordinates dot com)
• Mark Harris (OIA at tracs.co.nz)
• Thong Kuah - (kuahyeow at gmail)
• Rainer Spittel (rainer *at* silverstripe *dot* com )